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2024 RWAV Conference Sponsorship

Sponsorship Prospectus

We are delighted to invite your organisation to participate in the RWAV Conference 2024 in Ballarat, Victoria. This is a wonderful opportunity to join RWAV in bringing over 250 health professionals, health service leaders, policymakers and fellow colleagues together to explore key challenges impacting rural communities, the viability of the rural health workforce in Victoria, and the formulation of solutions to complex challenges in local areas.

The purpose of this event is to share knowledge, exchange views and
develop leading solutions with industry experts while building your network.
The conference theme Pathways to Progress: Healthcare Access in Rural Victoria,
will address opportunities and solutions through these sub-themes:

Sponsorship Benefits

Showcase the good work fostered by your organisation and grow your reach across rural healthcare.
Following the success of last year’s conference, we have expanded it to include a second program day, networking dinner celebration and an exhibition space for 10 trade tables plus 20 additional sponsor opportunities.

Our sponsor partners will benefit from a comprehensive and effective marketing campaign, to include:

APP

Sponsor inclusion in the conference app and upload sponsor profiles and banner ads

INCLUSION

In print and online channels inclusions such as websites, social media and on-site branding in the conference app and onscreen

EXPOSURE

Large audience exposure within the healthcare sector

NETWORK

Face-to-face networking to expand relationships with health professionals, colleagues, government, business and the NFP sectors

INCLUSION

Inclusions to raise your company profile amongst a valuable target audience

RECOGNITION

Be recognised through including acknowledgement and demonstration of your support for improving health outcomes for rural and remote Victoria including First Nations peoples

LEARN FIRST-HAND

Learn the latest rural and remote health workforce and service development initiatives and meet our award winners who improve and champion this sector

Sponsorship Packages

Premium Package

Networking Dinner &
Trade Table Sponsorship ...

12,000 + GST

(only 1 opportunity)

Trade Table Sponsorship

Trestle table and 2 complimentary registrations ...

5,000 + GST

(9 opportunities)

App Digital Advertising

Rotating banner ad on app
and 3 links ...

1,000 + GST

(10 opportunities)

Student Sponsorship

Complimentary registration and
2 University student registrations ...

2,500 + GST

(8 opportunities)

Coffee Cart Sponsorship

Signage on the coffee cart, cups and banner ads and links on the app...

5,000 + GST

(2 opportunity)

Premium Package

Premium

12,000 + GST

(only 1 opportunity)

Sponsorship of Conference Dinner – Eureka Ballroom

15 February 2024, 6:30-10:00pm (capacity 120)

Exclusive branding of the Networking Dinner Celebration for 120 people
This dinner is the premier event of the conference celebrating rural and regional healthcare, and acknowledges the 2023 Victorian Rural Health Award winners.

Trade Table sponsorship inclusion:

Trade Table Sponsor Package

Trade Table Sponsorship

5,000 + GST

(9 opportunities)

App Digital Advertising

App Digital Advertising

1,000 + GST

(10 opportunities)

Student Sponsorship Package

Student Sponsorship

2,500 + GST

(8 opportunities)

Coffee Cart Sponsorship Package

Coffee Cart Sponsorship

5,000 + GST

(2 opportunity)

The coffee cart sponsorship includes barista coffee on arrival and during morning tea, lunch and afternoon tea. RWAV will supply reusable cups in the conference satchels for the environmentally conscious, while the venue will provide the option of biodegradable cups onsite.

If available after a coffee cart is sold, a sponsor may choose to sponsor a cart over 2 days for a beverage other than coffee to be supplied and dispensed by the venue, such as smoothies.

RWAV Conference 2024 Exhibitor Information

Bump-in 6:00 – 8:00pm on 14 Feb 2024

Bump-out 3:30 – 5:30pm on 16 Feb 2024

Internet – will be available onsite for delegates and exhibitors. You may hire a dedicated cable from the venue for additional cost of $150.
Satchel Inserts – must be delivered to the RWAV Melbourne office by 30 January 2024 to be included in the conference satchels. A delivery label will be provided.

RWAV Sponsorship Selection Policy (Guidelines & Restrictions)

The Rural Workforce Agency Victoria (RWAV) acknowledges the valuable contributions of sponsor organisations in fostering healthcare and community development. In line with our commitment to our funders, we have formulated these Sponsorship Guidelines and Restrictions for conference events. The aim is to ensure transparent, accountable, and effective sponsorship practices that align with the values and objectives of RWAV.

To be considered as a sponsor, organisations must align with RWAV Objectives:

The conference event sponsor must align with the priorities and objectives of RWAV.
a. Registered Status: The organisation must be legally registered as a healthcare or support service delivery entity within Australia.
b. Alignment with RWAV Objectives and values: The conference event sponsor must align with the priorities and objectives of RWAV.
c. Conference Event Relevance: The conference event sponsor should demonstrate its significance, relevance, and potential positive impact on the target audience and the broader community.
d. Ethical Conduct: The sponsor organisation must have a strong track record of ethical conduct and compliance with legal and regulatory requirements.

Event sponsorship for RWAV conference events must not be used to support activities that conflict with the values and principles of RWAV. Therefore, the following restrictions apply:

a. Political Affiliation: Sponsor must not promote or endorse any political party, candidate, or partisan activity.
b. Religious Activities: The conference event sponsor should not promote or advocate for any particular religious beliefs or practices.
c. Discriminatory Practices: Sponsor organisations that discriminate based on race, ethnicity, gender, sexual orientation, disability, or other protected characteristics will not be eligible for sponsorship.
d. Controversial Content: The conference event sponsor should not include content that is offensive, discriminatory, or likely to cause harm to any individual or group.
e. Tobacco, Alcohol, and Gambling: The conference event sponsor should not promote or support tobacco, alcohol, or gambling products or industries.
f. Non-Compliance: Failure to adhere to these guidelines may result in disqualification from future RWAV sponsorship opportunities.
g. Right of Refusal: RWAV reserves the right to decline a request for sponsorship if the sponsor does not meet the Eligibility Criteria, or falls under the Sponsorship Restrictions.

To be considered as an RWAV conference or event sponsor, the sponsor must follow a transparent and standardised application process. The steps are as follows:
a. Review and Evaluation: RWAV will evaluate all proposals based on the eligibility criteria and alignment with RWAV’s objectives.
b. Sponsorship Agreement: If selected, the sponsor organisation will enter into a formal sponsorship agreement with RWAV.

a. Public Acknowledgment: The sponsor organisation will be recognised as an official partner to the extent as outlined in the sponsorship package.
b. Media Exposure: The sponsor organisation may receive exposure through press releases and media coverage related to the conference event.
c. Networking Opportunities: The organisation will have the chance to connect with other stakeholders, including event attendees.

These Sponsorship Guidelines and Restrictions aim to establish a transparent and accountable framework for RWAV’s conferences and events. By adhering to these guidelines, we strive to promote collaboration, foster community development, and enhance healthcare initiatives in rural and regional Victoria. RWAV looks forward to partnering with sponsor organisations to create positive and impactful conference events for the betterment of rural and regional healthcare in Victoria.

Terms and Conditions

Acceptance of Terms and Conditions
• Members of the Organising Committee and RWAV are collectively referred to as The Organisers.
• The Organisation listed on the sponsorship and exhibition application will be referred to as your Organisation or collectively as sponsors and exhibitors.
• By returning a Sponsorship and Exhibition Booking Form, you are accepting these terms and conditions.

Acceptance of Applications
• RWAV will issue a Tax Invoice once a Sponsorship and Exhibition application has been accepted. Any advertising is not an offer capable of acceptance.
• RWAV reserves the right to decline any sponsorship and exhibition application.
• All costs are exclusive of GST and listed in Australian Dollars.

Payments
• Payment is required within 14 days of issuing a Tax Invoice to confirm your application.
• Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Cancellation of Sponsorship and Exhibition Bookings
• Once a sponsorship and exhibition application has been accepted, all payments are non-refundable. If you are no longer able to attend the conference, please contact RWAV to discuss your participation.
A $50 cancellation fee will apply.

Cancellation or Postponement of the Conference
• If the conference is cancelled or postponed due to an event that renders proceedings with the meeting inadvisable, illegal, impracticable or impossible, RWAV will refund any registration fees or credit them towards a rescheduled conference. RWAV does not accept any liability for any other losses incurred as a result of the postponed or cancelled conference.
• An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.

Disclaimer and Changes
• Every effort has been made to present all the information accurately. However, no liability is accepted for any inaccuracy, and RWAV reserves the right to change any published information.
• RWAV reserves the right to amend, update or delete sponsorship and exhibition packages and the exhibition floor plan.

Exhibition Floor Plan
• The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale but accurately represents the position and sizes of exhibition spaces.

Correspondence
• When booking, please appoint a single point of contact within your Organisation. All sponsorship bookings will be recorded under one name, and all correspondence will be sent to this person.

Allocation of Exhibition Spaces
• Conference Organisers will allocate exhibition spaces after consideration of each organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant.

Insurance
All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and product liability cover and professional indemnity insurance. We may request a certificate of currency.

Indemnity
• Your Organisation shall indemnify and hold RWAV harmless for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where RWAV are found to be negligent.

Supply of Goods and Services
• The supply of any goods, services , samples or advice is entirely at your Organisation’s own risk.

Deliveries
• Late and missing deliveries are the main concerns for sponsors and exhibitors during the conference.
• Please use the specified delivery labels provided by RWAV and confirm with your courier the consignment has actually been made.
• When you arrive on-site, have the courier name, the consignment numbers and the delivery date available.

Security
• No valuable items should be left unattended at your exhibition at any time especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.

Representatives
• Anyone from your Organisation attending the conference or guests you wish to invite to the conference must register with RWAV before the conference. An official name badge will be required to access the meeting and exhibition area.

Trade Tables
• All exhibitors will be provided with a trestle table, table cloth and two chairs. Your stand must fit within the allotted space and be pre-approved by RWAV. Items on your stand must not exceed 3.0 metres high. If you have any questions, please email us a floor plan and elevations of your proposed stand.

Delegate List
• Due to privacy requirements, the delegate list will not be supplied at the conference.

Interactive Exhibitions
• Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates as trade tables are close together.

Storage
• There is limited storage space on site for exhibition equipment or packaging. Limited to 1 sq mtr/exhibitor.

Signage at the Venue
• The venue doesn’t allow any signage to be fixed to walls or other surfaces. Your signage should be free standing to allow for easy placement and should be contained within your exhibition space.

Dismantling Displays
• Due to safety requirements, you will not be able to dismantle your display before the published closing time.

Damage to the Venue
• Your Organisation shall indemnify RWAV from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your Organisation.

How to Apply

We invite you to support the conference as early as possible to take advantage of the best sponsorship option and trade show location. As a valued sponsor of the RWAV 2024 Conference, we look forward to you joining our allied health industry delegates.

Rural Link And Learn - Psychology | Neurodiversity-affirming Practice Register Now

Martin is a governance professional and lawyer with experience in private practice and in-house legal roles. He has been a company secretary for public and private sector organisations across a range of industries including VicTrack, Regis Healthcare Limited and Dairy Australia Limited. He holds Bachelor of Laws and Bachelor of Commerce degrees from the University of Melbourne, a Graduate Diploma in Applied Corporate Governance from the Governance Institute of Australia (GIA) and is a fellow of the GIA.

With a rich background of consulting and in-house people and culture roles with the corporate, government and community sectors, Andrea is responsible for leading the implementation of RWAV’s People and Culture strategy, policies, processes, functions and team.

Andrea has significant experience in leading teams across culture, capability, diversity, equity, leadership, organisational development and learning programs as well as core human resources partnering.

With a strong focus on building and maintaining psychologically safe organisations, Andrea’s team is dedicated to ensuring that RWAV is a place where people can work well and be well at work.

B Comm MPP EdD DipEd MAICD

Rosemary has had a varied career as an academic teaching economics, public policy and industrial relations, and as a consultant, advocate, health union official and as a director.

She brings strong governance and strategic skills to the Board, as well as knowledge and depth of experience in health policy, economics and investment.

Rosemary was a Director of Aware Super for nine years, and Chair of the Investment Committee for three years. She was also a member of the Audit, Risk and Compliance Committee, the Governance Committee and the REM and HR Committee. Rosemary is currently a member of the Investment Committee of Cbus.

She was the Secretary of the Victorian Psychologists Association Inc for 20 years and knows first-hand the difficulties in attracting and retaining health professionals in rural and regional Victoria.

Dr Louise Manning is a rural GP Obstetrics trainee practising in Central Victoria where she delivers general practice, obstetric and sexual health services. Growing up in a small town she has lived experience of the difficulties accessing healthcare in rural and regional areas, and is dedicated to advocating for equitable health outcomes regardless of geography.

Louise is also a Board Director of the Rural Doctors’ Association of Victoria.

BAppSci GradDipBus MBus GAICD FIML

John Biviano is an experienced senior executive who has held many senior roles in government (Health Dept) and also in professional associations related to healthcare. Until recently, John was the CEO of the Royal Australasian College of Surgeons, where he oversaw the digitisation of a range of Member offerings, including aspects of training. 

BA (Politics/Philosophy) BEc GDipBus MBA GAICD FGIA

Roger is an accomplished CEO, Non-Executive Director and Chair with experience in the health, human services, law enforcement, education, transport, and environmental industries – across private, public sector and not-for-profit organisations

.He brings strong governance experience, commercial acumen, risk management and strategy skills combined with a passion for innovation and business development having also been Chair of numerous Finance, Audit, Risk, Investment and Community Advisory Committees.

BMBS MBA FRACP FRACMA FAICD FIML

Assoc Prof Phelps has practiced as a Gastroenterologist and Acute Physician in regional Victoria for more than 20 years.

He trained in safety and quality at Dr Brent James’ Institute at Intermountain Healthcare in the US and has held management and leadership roles in Victoria and Tasmania. More recently he completed a two-year project as Director of Clinical Governance for Central Adelaide Local Health Network.

Grant currently works as an independent consultant providing advice to hospitals and organisations on clinical leadership and safety and quality

LLB BSc MMgt (Strategic Foresight) GAICD

As a lawyer and business consultant Jane has worked with company boards and senior management across a range of areas including IP commercialisation, internet-based businesses, healthcare products/services, privacy and data/IT security. Jane is currently general counsel for .id Consulting – population demographers, economists and forecasters.

Jane served as a director of BreastScreen Victoria for 10 years, is a current director of Ballarat Health Services and chairs RWAV’s Governance Committee.

BMed MMedSci FRACGP FARGP FACRRM DipPractDerm DipMedHyp DipFP DipBusAdmin GAICD

Assoc Prof Rawlin is an experienced General Practitioner and medical educator. He is currently in clinical general practice in suburban Melbourne and previously practiced in rural Victoria for 10 years.

Assoc Prof Rawlin is Chair of the General Practice Mental Health Standards Collaborative and a past Chair of the Mental Health Professionals Association and is a board member of the Mental Health Professionals Network. He is also the Medical Director of the Royal Flying Doctor Service in Victoria.
He is a member of the RACGP Victoria Council.

CPA
Albert Giorgini is the General Manager of Finance and Risk at RWAV.

As an experienced finance executive, with an extensive career in public transport and in the automotive and industrial gas sectors, Albert has honed his skills in driving financial performance improvements with a commercial and business transformation focus.

Through his strategic financial leadership skills, Albert has demonstrated an exceptional capacity to lead and develop large teams in complex and changing environments to achieve the financial and regulatory requirements of the business. His extensive experience has given him a deep understanding of the industry and its challenges, equipping him with the expertise to drive impactful change.

Albert has highly developed communication and stakeholder management skills to support his strong planning, analytical and financial performance improvement acumen, always striving to create innovative solutions that drive growth and success.

BBus(HRM)

Lauren commenced in the role of Manager People and Culture in August 2018 and is responsible for leading the implementation of RWAV’s People and Culture strategy, policies, processes, functions and team.

Lauren’s team is committed to implementing activities and initiatives to support the achievement of RWAV’s strategies and strengthen RWAV’s position as an ‘Employer of Choice’.

Lauren is an experienced Manager and HR professional, with a career spanning the professional services, automotive, defence, and not-for-profit sectors.

BHlthSci(Hons) MPH PostGradDipMgt GAICD AFCHSM

Lauren Cordwell commenced in the role of Chief Executive Officer in August 2023. She took on the role of Acting CEO in April 2023 and previously served as the General Manager since February 2020.
Lauren has leadership responsibilities for strategy, communications, data, stakeholder engagement and program delivery.

Lauren’s team is committed to supporting communities in rural and regional Victoria to have timely access to affordable and safe health care.

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